| Name | Title |
|---|---|
| Bill McBride | Acting President |
| Pat Salmon | Vice President |
| Cheryl Gonzaales | Secretary |
| Mike Hennelly | Treasurer |
| Name | Phone Number |
|---|---|
| Mike Hennelly | 215-598-9547 |
| Section | Description |
|---|---|
| Section 1 | Name - The name of the association is the Village of Buckingham Springs Homeowners’ Association, Inc. It is a not-for-profit organization, incorporated under the laws of the State of Pennsylvania and is subject to those laws. |
| Section 2 | Vision - The association envisions a community of neighbors, working together in voluntary association to achieve a higher quality of life within our community. We envision a neighborhood that is considered by its residents and non-residents to be a desirable place in which to live and enjoy the benefits of family, friends and community. |
| Section 3 | Mission - The mission of the association is to operate in and promote the best interests of residents of the Village of Buckingham Springs. These include, but are not limited to maintaining the financial well being of the association to serve residents with fiduciary responsibility, promoting the best interests of the residents of the Village of Buckingham Springs through cooperation and negotiations with the McKee Group, the owners of the Village of Buckingham Springs and by providing residents with a specific voice on the board through the election of officers and trustees. |
| Section 4 | Values - In fulfilling our mission and achieving our vision we value honesty, fairness, firmness, equity, common sense, participation, respect, cooperation, and neighborliness in all our actions. |
| Section | Description |
|---|---|
| Section 1 | All permanent individual residents may be members of the association with the payment of membership fees of $20 per household, collected on a one-time basis. Membership will extend from the payment through the continuation of legal residency within the community. Legal residency is defined by the owners of the Village of Buckingham Springs as the person or persons occupying the home and accepted by the owners of the Village of Buckingham Springs. |
| Section 2 | Only those residents who are members of the association and continue their legal residency can vote for officers and trustees of the association. |
| Section 3 | Only those residents who are members of the association and continue their legal residency may run for and/or serve as an officer or trustee of the board or serve on any association committee. |
| Section | Description |
|---|---|
| Section 1 | Officers of the association shall consist of a president, vice-president, secretary and treasurer. Seven trustees will represent the seven distinct geographical areas of the community. To the degree possible, trustees will represent the area in which they reside. If, following an election, this does not occur, the president shall assign trustees to represent each geographic area. |
| Section 2 | All officers and trustees will have equal votes on the board. However, in the event that a tie exists because of vacancy or absence, the president shall cast the deciding vote. |
| Section 3 | A limit of two, two-year terms shall apply to the offices of president and vice-president, who, at the end of their term(s) may run for a different position on the board. |
| Section 4 | The board treasurer may serve an unspecified number of terms to maintain financial continuity. |
| Section 5 | The secretary and trustees may serve without time-limit. |
| Section 6 | Should a vacancy occur on the board, the president shall appoint a member of the association to fill the unexpired term within 30 days or as soon as possible with the approval of a majority of the board. |
| Section 7 | Any board member – trustee or officer – may be removed from office if they miss more than three meetings – either general or board meetings, without prior notification to the board president. |
| Section 8 | Any board member may be removed from office by a petition specifying the reasons for removal, and signed by two board officers, two trustees and 50 association members. Such petition shall be presented to the presiding officer at a board meeting for review and board action. A simple majority of sitting board members is required to authorize the removal. |
| Section 9 | At no time shall two or more residents of the same household, or members of the same family fill an elected or appointed office on the board at the same time. |
| Section 10 | No employee or person with supervisory authority within The McKee Group shall serve as an officer, trustee or committee member of the association. |
| Section | Description |
|---|---|
| Section 1 | Board of Directors – The board of directors shall consist of the president, vice president, secretary, treasurer and seven trustees. The board shall have general supervision of the affairs of the association and act on behalf of the association membership. The board shall perform duties and make recommendations to the association for its approval as specified in these by-laws. The board shall abide by determinations made by the association. |
| Section 2 | President – The president shall preside at all meetings – both general meetings of the entire association and meetings of the board of directors. With board approval, the president shall appoint committees as needed to fulfill the mission, vision or values and/or expedite the business of the association. The president may call special meetings of the board of directors as necessary. In determining questions of procedure at meetings, the president shall be governed by parliamentary procedure. |
| Section 3 | Vice President – The vice president shall preside at all meetings in the president’s absence and take over other duties of the president as needed if the president is unable to perform the duties of his office. The vice president will be designated to oversee board elections and will coordinate with the nominating and election committees on their duties as outlined in Article V. The vice president will perform other duties as assigned by the president. |
| Section 4 | Secretary – The secretary shall inform all members of the board of upcoming meetings, poll the members for agenda items, develop the agenda, maintain an accurate record of the proceedings of all meetings, take a roll call of the board on all voting matters and make available minutes of all general meetings to members of the homeowners’ association. The secretary shall also maintain written member suggestions for board action and provide written responses for each suggestion. |
| Section 5 | Treasurer – The treasurer shall receive and disburse all association general funds, keeping accurate and customary records of receipts, disbursements and bank balances. The treasurer shall deposit all funds within five working days of receipt of said funds. The treasurer shall receive from The McKee Group lists of new residents on a monthly basis and will update and maintain a community directory for distribution to all residents in the community. The treasurer shall provide to all new members cards verifying that they are members of the association. |
| Section 6 | Trustees – The trustees shall act as intermediaries between the residents in their elected or appointed geographic area and the board, bringing to the board concerns expressed by their constituents for board discussion and action. The trustees shall provide outreach to new residents within their defined geographic area, welcoming them to the community, providing information about the association, determining if they want to become members of the association and, in conjunction with the treasurer, provide them with association membership cards. The trustees may also serve as chairs of association committees as determined by the board. |
| Section 7 | Delegated Authority – In the event that there is no duly elected president or vice president, existing members of the board, by a simple majority vote, can choose a president and/or vice president from the current member(s) of the board. Said appointee(s) shall serve as pro-temp until the next board election. |
| Section | Description |
|---|---|
| Section 1 | Elections shall be held in odd-number years, at the September general meeting of the association. |
| Section 2 | Nominating Committee – A nominating committee shall be designated by the board of directors and shall consist of at least seven association members, representing all seven geographic areas of the community. No member of the nominating committee can be a sitting officer or trustee of the association or can run for a board position in the same year’s election. No member of the nominating committee can reside in the same residence or be in the family of a candidate in the same year’s election. The nominating committee shall choose, by election, a chair of the committee who will preside over committee meetings. The nominating committee shall put out a public call for candidates from association members and, if necessary, encourage potential candidates to run for election. The nominating committee shall identify the slate of candidates for all offices in accordance with Article III Section.1 of the by-laws of the association. The slate of candidates shall be presented to the board at least two weeks prior to the June general association meeting. The board of directors shall present the slate to the association at the June meeting and accept nominations from the floor. |
| Section 3 | Election Committee – The election committee shall be appointed by the president of the association no later than the June meeting prior to an election. The election committee shall conduct the biennial elections of officers and trustees of the association. No candidate, relative of the candidate or resident who shares residence with the candidate shall serve on this committee. The election committee may be comprised of the same members of the nominating committee with approval by the board. It shall be the election committee’s responsibility to publicize profiles of all candidates in the widest possible means to reach all members of the association. If different from the nominating committee, the election committee shall choose a chairman by election. |
| Section 4 | Ballots – Printed ballots will be developed by the election committee. Each ballot will be broken down by office and voters will be guided by the number of votes required for each office. (Vote for one for president, vice president, secretary, treasurer; Vote for seven for trustees.) Absentee ballots will be made available in The McKee sales office at least two weeks prior to the general association election for those members who will be unavailable on the date of the election. Those ballots will require members to list their name and address for verification of membership and will be picked up daily by a designated member/officer of the election committee and held in a secure place until election day. Voters casting ballots on election day may choose to keep their ballots anonymous by not including their name and/or address. All ballots will remain secret by the election committee, whose responsibility it will be to count the votes. No ballot shall be voided if the voter chooses fewer than the choices on the ballot. However, if a voter selects more candidates than the available offices open, the ballot will be voided. |
| Section 5 | Election Day – Elections will be held at the September general membership meeting of the election year, although the board may choose, by majority vote, to schedule a day-time election on the same day, in addition to the night-time election. On election day, association members will be required to have their membership either with an association membership card or verification from an up-to-date membership list prior to receiving a ballot. Once verified, a member will receive a stamped ballot to complete and provide to a member of the election committee. Residents who are not members on the day of the election will be eligible to join the association at the polls. Members of the election committee will count ballots – including the absentee ballots in a private and secure room during the September general meeting and maintain the secrecy of individual ballots. |
| Section 6 | Candidates with the greatest number of votes will win the election for their offices. Of those running for trustee, the candidates with the greatest number of votes will fill the offices, regardless of their geographic area in which they reside. |
| Section 7 | Results – Results of the election will be announced by the election-committee chair during the September general association meeting and winners will be sworn into office by the association president at the same meeting. |
| Section | Description |
|---|---|
| Section 1 | General Meetings – General membership meetings of the association will be held at least quarterly; in March, June, September, December. While the date and time will be the fourth Tuesday of the month at 7 p.m., the board may choose to change the date and time with adequate notification to the membership. |
| Section 2 | Special Meeting – A special meeting may be called by the president if deemed necessary, or at the request of 25 association members when such request is presented in writing to the president at least five days prior to any public meeting. Public notice, through as many communication vehicles as possible to reach all association members, shall be made of said meeting, along with the reason and purpose of the meeting. No other business shall be transacted at said meeting. |
| Section 3 | Quorums – A quorum at each general association meeting shall be at least 50 association members, three officers and three trustees. If there is a question as to whether a quorum exists among association members, membership shall be determined by verification from an up-to-date list of association members. A quorum at each board meeting shall be at least three officers and three trustees, or, in the event of vacancies on the board, a simple majority of sitting board members. Meetings of both the association and board may be held without a quorum present, but no expenditures or policy changes may be acted upon. |
| Section 4 | At all general association meetings, the president has the authority to change the order of business and to limit debate on any issue, but only after a member’s motion has been brought to the floor. |
| Section 5 | At any general association meeting where votes are counted, the president shall cast a vote only when the vote is necessary to break a tie. |
| Section 6 | For any general association vote, the president has the right to poll those attending to ensure that all those voting are members of the association. Any board officer shall have the right to call for a poll of voters. |
| Section 7 | All general association and board of directors’ meetings shall be announced at least five calendar days prior to the intended meeting time. A copy of the agenda for these meetings shall be presented to each board member at least 48 hours prior to the intended meeting. General association meetings will be publicized through the community newsletter, web site, mailbox, flyers, Facebook, e-mail and any other means to reach the general membership. Special board of directors’ meetings may be held with announcement to the board at least two calendar days’ notice. |
| Section 8 | Anyone wishing to speak before the body at general association meetings must first be recognized by the president, wait to be recognized, then utilize the speaker system to speak. |
| Section 9 | Meetings will be governed by Robert’s Rules of Order and Parliamentary Procedure shall apply to all disputes. At no time will Robert’s Rules of Order regarding Parliamentary Procedure supersede association by-laws. |
| Section 10 | The board of directors shall meet monthly to discuss board business and examine issues to be presented to the membership at general-election meetings. Additional meetings of the board may be called by the president. A quorum of three officers and three trustees must be present at any meeting to vote or transact any board business. |
| Section 11 | The order of business at all general membership meetings of the association will be as follows, unless the order is changed in accordance with Article VI, Section 4: a. Welcome by presiding officer. b. Pledge of Allegiance. c. Minutes of the previous meeting. d. Treasurer’s report. e. Committee reports. f. Old business. g. New business. h. Closing remarks. i. Adjournment. |
| Section | Description |
|---|---|
| Section 1 | The fiscal year shall be the calendar year January 1 through December 31 |
| Section 2 | Funds of the association will be expended only if those funds directly benefit residents of the Village of Buckingham Springs, help them achieve a higher quality of life or contribute to the community being a desirable place to live. |
| Section 3 | The association my choose to operate fund-raisers to benefit specific board activities or to meet the association’s mission, vision or values. |
| Section 4 | Bank Accounts –The Village of Buckingham Springs Homeowners’ Association, Inc. checking account will carry three names: the current president, secretary and treasurer. Any one signature will validate a check. Wherever possible this will be an interest-bearing account. |
| Section 5 | Petty Cash – A petty-cash fund will be maintained and will be at the disposal of the treasurer. The amount of this fund will be established by the board of directors as they deem necessary. Receipts for expenditures must be available for auditing purposes. |
| Section 6 | The homeowners’ association may establish other bank accounts, particularly for the purpose of earning interest on association funds. |
| Section 7 | Supplies – The treasurer will make funds available for the purchase of supplies that benefit the community or for use at meetings and other activities. Receipts for expenditures must be furnished to the treasurer and be made available for auditing purposes. |
| Section 8 | Capital/Gross Expenditures - Proposed capital/gross expenditures exceeding $200 must be approved by the board of trustees. Proposed capital/gross expenditures exceeding $500 must be approved by the board of directors and presented at a general association meeting. For capital/gross expenditures exceeding $1,000, three competitive quotes shall be obtained for presentation to the board of directors and subsequently to the general membership for approval. |
| Section 9 | If any motion is brought before the general membership at a general meeting to approve any capital/gross expenditure in accordance with Article V11, Section 8, which has not been approved by the board, the president shall table such motion until the next general meeting to allow the board time to review the proposed expenditure and make an appropriate recommendation. At the next general meeting the president shall bring the motion back to the floor, explain the board’s recommendation and open the motion for discussion. Following discussion, the president shall call for a vote on the motion. The motion shall pass on a majority vote, defined is one more than ½ of all association members. |
| Section 10 | Emergency Purchases – An emergency purchase may be made after being presented to the board of directors for discussion. If approved by a simple majority of the board the purchase can be made. All emergency purchases must be presented and explained to the membership at the first general association meeting following the purchase. |
| Section 11 | Proceeds – All proceeds derived from membership dues, and/or fund-raisers must be deposited in an official association checking or interest-bearing account within five days of receipt of said funds. |
| Section | Description |
|---|---|
| Section 1 | These by-laws, after approval by a simple majority of the association members attending a general association meeting, shall be considered the official By-Laws of the Village of Buckingham Springs Homeowners’ Association, Inc. |
| Section 2 | Amendments – Any proposed amendments to these by-laws shall be presented in writing to the board of directors for their review and recommendation. A copy of the by-laws will be made available to association members at the following general or special meeting of the association and will be voted upon. A simple majority is needed for approval of the by-laws. |
| Section | Description |
|---|---|
| Section 1 | There are no standing committees. However committees may be formed as required to meet the vision, mission and values of the association. |
| Section | Description |
|---|---|
| Section 1 | Pursuant to the provisions of 15 PA C.S.P. 5713, no officer, trustee or association member shall be personally liable for monetary damages for any actions taken by the association. |